Official Bylaws of Rudyard Youth Wrestling, INC.
Adopted May, 2007 Revised October, 2008

ARTICLE I - Corporation Section 1 - The organization shall be known as Rudyard Youth Wrestling Club. Hereafter referred to as RYW. It is a non-profit organization. The principal office of the club will be located in the town of Rudyard, Michigan. Section 2 - The headquarters of this organization must be within the territory as defined above. The officers of this organization will determine the location of the headquarters. The registered address of the RYW is 18750 S. West St. Rudyard, MI 49780.   Section 3 - RYW is organized exclusively for charitable, religious, educational, and scientific purposes, including, for such purposes, the making of distributions to organizations that qualify as exempt organizations under Section 501(c)(3) of the Internal Revenue Code of 1954 (or the corresponding provision of any future United States Internal Revenue Law).
ARTICLE II- PURPOSE Section 1- Purpose:   1. The purpose of RYW shall be as follows:  a.     To promote the health, citizenship, and development of area youth through the sport of wrestling b.     To educate youth and parents on wrestling rules and technique with safety in mind c.     To promote self-esteem, discipline, and camaraderie through club participation, practices, and competition d.     To promote and encourage family involvement and friendships e.     This club is NOT organized to support the elite wrestler, but to develop wrestling skills, good sportsmanship, and other life skills through the sport of wrestling.   Section 2- Dissolution a. In the event the RYW would dissolve, any monies in the treasury shall be distributed to an organization(s) within the geographic boundaries of the Rudyard Area School District as determined by a vote of the membership with a quorum voting at a scheduled meeting. b.  Any equipment will be offered for sale to members and if items are not sold, they shall be donated as determined by a majority vote of members at a club meeting. 
 ARTICLE III- MEMBERSHIP Section 1      Members a.   Any student, adult, coach, or family member that has an interest in the sport of wrestling: coaching, mentoring, promoting, or participating. b.   Members in good standing- Those who promote the club and sport in a positive manner on and off the mat. c.   Voting Rights of Members – Only Board of Directors have voting rights on any matter except annual budget proposal, and the election and removal of officers. d.   A member may be expelled by an affirmative vote of a majority of the Board of Directors.
 ARTICLE IV - BOARD OF DIRECTORS Section 1 - Structure of the Board 1.   The Board of Directors shall consist of: a.   Four elected officers: President, Vice President, Secretary and Treasurer    b.. Six directors appointed by the Board for the following positions: Registration Director, Equipment Director, Tournament Director, Fund Raising Director, Public Relations Director, and Rudyard Varsity Wrestling Coach. c.      In the event a member serves more than one position, no voting member may have more than one vote Section 2 – Duties of the Board of Directors 1.   The principal duties of the Board of Directors will include the following:          a.   Authorize expenditures, within limits, fixed by the club. b.   Act for the organization on all ordinary matters between meetings. c.   Supervise the work of the officers, coaches, committees, and those appointed to specific duties. d.   Be responsible for the operations of RYW. Section 3 -  General Powers of the Board 1.   The affairs of the club shall be under the care of and be managed by the Board of Directors and the Board of Directors shall have all other powers conferred by law, including the power to establish reserves. Section 4- Resignation and Removal of Board a.   Any officer may resign at any time by giving written notice to another officer on the board.  Such resignation shall take effect upon receipt thereof by the officer, and acceptance of such resignation shall not be necessary to make it effective. b.   Any officer may be removed for cause by action of the entire Board. 
 ARTICLE V- OFFICERS Section 1- Number & Election a.     There shall be four (4) officers for RYW:  President, Vice-President, Secretary, and Treasurer. b.     Officers must be 18 years or older and a member in good standing c.     Officers shall be elected by members in an open vote at the annual spring meeting, with a quorum present   Section 2- Term a.     All officers to hold a one-year term b.     There shall be no maximum on consecutive or repeated terms in office c.     Each officer shall hold office until the next annual meeting, until a successor is elected, or until his/her death, resignation, or removal d.     Newly elected officers shall take office in May of their elected year Section 3- Vacancies -any vacant office may be filled for the unexpired portion Section 3- Duties of the Officers A.  It shall be the duty of the President to: 1.     Preside at all meetings 2.     Act as ex-officio of all committees 3.     Organize the agenda for all club meeting and activities 4.     Direct activities and operations of the club members and Board 5.     Call meetings of the club and board of directors 6.     Call special meetings of the club or board of directors, as needed 7.     Work closely with coaches to determine program needs 8.     Oversee any contracts authorized by BOARD, written or verbal, to ensure all parties understand and are fulfilling the duties agreed upon for RYW. 9.     Prepare a report for the Annual meeting held in the spring. 10. Recruit, train, evaluate, and assign coaches 11. In the absence of the Equipment Director, assume the role as described in section V(f).   B.  It shall be the duty of the Vice President to: 1.     Serve in the absence of the president or any other officer 2.     Supervise and participate on committees 3.     Carry out any responsibilities of the President in absence of or at the request of the President. 4.     Investigate concerns or complaints of RYW 5.     Organize the end-of-year banquet for youth program    6.     In the absence of a tournament director assume the role as described in section V(g).   C.    It shall be the responsibility of the Secretary to: 1.     Keep the minutes of each meeting 2.     Keep a record of attendance at each meeting 3.     Publish the minutes for members via website or other means of distribution 4.     Attend regular club meetings to give report 5.     Prepare and maintain an active RYW membership list to include addresses, e-mails, and  phone numbers 6.     Prepare and distribute fliers for youth registration 7.     Prepare and distribute fliers for youth tournament 8.     Prepare and distribute fliers for wrestling camps or special events  9.     Prepare and distribute election ballots for annual March elections 10.  In the absence of the Public Relations Director and /or Registration Director assume the roles described in section V(I) and V(E)   D.  It shall be the duty of the Treasurer to: 1.     Prepare a written budget to be presented at the fall meeting. 2.     Prepare an annual report for the Spring Meeting. 3.     Receive and disperse all funds for the club 4.     Make timely bank deposits 5.     Maintain and submit financial records and submit such for audit upon request 6.     Maintain the financial records and inform members of the financial standing at each meeting 7.     In the absence of a Concession Director or Fund Raising Director assume the role as described in   8.     Order club singlets/clothing and maintain inventory of club singlets/clothing 9.     Chair committee for youth registration 10.  Work closely with the Tournament Director to coordinate registration and admissions at the Annual Youth Wrestling Tournament  11.  Assist the President with preparation of the budget proposal for the next fiscal year. 12.   In the absence of the Fundraising Director assume the role as described in section V(H).   E.   It shall be the duty of the Registration Director to: 1.   Organize a registration day 2.   Conduct registration of wrestlers at the beginning of each wrestling season. 3.   Maintain a record of the wrestlers. This includes collecting membership fees, keeping a file of birth certificates for the wrestlers, release of liability wavers and medical history forms. 4.   Issue Membership cards and maintain records. 5.   Submits registration forms (or electronic data) and fees to the Association on a timely basis F.   It shall be the duty of the Equipment Manager to: 1.   Maintain an inventory of equipment. 2.   Present to the Board of Directors a list of equipment needs before the beginning of each Wrestling season. 3.   Keep existing equipment in good repair. 4.   Issue equipment (shirts, singlet, headgear, etc) and maintain record of                         distribution. 5.   Collects club singlets from members when they are through wrestling for the season; notifies Secretary to bill members who have failed to return their singlet at the end of the season 6.   Arranges for club shirts and sweats for those members wishing to purchase them 7.   reports to Board annually on the quantity and condition of the club’s singlets, and makes recommendations concerning the purchase of new ones.   G.  It shall be the duty of the Tournament Director to: 1.   Oversee the activities of any tournaments held by the organization 2.   Notify all parents of wrestlers of tournament schedule for the year 3.   Oversee annual RYW Tournament, recruit volunteers and plan event.   H.  It shall be the duty of the Fund Raising Director to: 1.   Develop a minimum of one annual fundraiser in addition to concessions. 2.   Keep accurate records of all fundraising activities. 3.   Transfer all fundraising assets to treasurer in a timely manner 4.   Recruit and organize any volunteers needed to run these events. 5.   Obtain all of the materials (i.e. food, candy, condiments, wrapping materials etc.) for concession sales  6. Oversee any concession sales.   I.    It shall be the duty of the Public Relations Director to: 1.   Create and maintain the RYW website 2.   Report all tournament results to the local newspapers 3.   Report all tournament results to the local schools for announcements 4.   Set up RYW displays at local schools   J.   Rudyard Varsity Wrestling Coach 1.   If not in any roles described in section 4, shall be a member of the Board of Directors. 2.   Shall serve as official liason person with the school and school district, and shall provide input in the selection and training of the Club’s volunteer coaching staff. 3.   This is a non-elected position. Article VI  - Meetings Section 1  - Meetings and business will be conducted according to Roberts Rules of Order a.  Procedure for Robert’s Rules of Order:  1.     Call meeting to order 2.     Minutes of the past meeting (Secretary’s Report) 3.     Treasurer’s Report 4.     Special Business 5.     Old Business 6.     New Business 7.     Elections b. The two annual meetings will be held, in the fall and in the spring. c. Meetings may be called by the President as deemed necessary. d. All meetings should have a minimum of a 5-day notice.   Section 2 - A Quorum shall consist of: a.   The presence of a majority of occupied positions of the Board shall be necessary and sufficient to constitute a quorum for the transaction of business. b.   At an election meeting, a quorum consists of the members present at a duly called meeting.   Section 4- Board of Directors Action  1.   At all of the Board meetings, each member shall have one vote except the President who will vote only in the event of a tie.  2.   The action of a majority of the Directors present at the meeting at which a quorum is present shall be the act of the Board, unless otherwise provided by Statute. 3.   Any action authorized, in writing, by all of the Directors entitled to vote thereon and filed with the minutes, shall be the act of the Board with the same force and effect as if the same had been passed by unanimous vote at a duly called Board meeting. 4.   Any action taken by the Board may be taken without a meeting if agreed to in writing by all members before or after the action is taken and if a record of such action is filed in the minute book.  
Article VII-Financial Decisions Section 1  Financial Decisions: a.      Shall be handled accordingly through the Board of Directors by preparation of an annual budget proposal to be voted on by membership for majority approval at the annual fall meeting. b.      Decisions regarding single expenditures of less than $200 may be decided by the President.  These expenditures shall not exceed $500.00 in any fiscal year.  Any expenditure $200.00 or over shall be presented and approved by the BOARD. c.      All member reimbursements will be done by check with attached receipts and checks will not be written without the signature of at least one other board member on the voucher authorizing payment, preferably the President or committee chairperson (if a board member). NOTE:  **MEMBERS ARE DISCOURAGED FROM INDEPENDENTLY CONTRACTING/PURCHASING PRODUCTS OR SERVICES BECAUSE REIMBURSEMENT MAY BE DENIED BY THE CLUB** d.      The club fiscal year will begin April 27 and end April 26 of the following year e.      Monies of the club shall be deposited in the name of Rudyard Youth Wrestling in such bank or institution as designated by the Board of Directors f.       All checks require two signatures. g.   Those approved to sign checks include the President, Vice President, Secretary, and the Treasurer. h.   Financial Audit - The Board shall appoint a qualified member or agent to conduct an annual audit of the income and expenses of the organization. i.    Loans - No loans may be contracted on behalf of the Club, and no evidence of indebtedness shall be issued in it’s name unless authorized by a resolution of the board of officers. j.    Section 1 - Contracts - Only the Board may authorize contracts on the part of the organization. Article VIII-Bylaws A. Adoption of these Bylaws: 1.     This document shall be presented to the membership at a club meeting. 2.     A two-thirds vote of the members present at the meeting will adopt this document as the bylaws of RYW.  B. Amendments: 1.     All amendments or revisions of this document shall be presented to the membership at two consecutive regular club meetings. 2.     A two-thirds vote of the members present at the second meeting will adopt said amendment or revision.    Article IX-Indemnification Section 1  Indemnification  Any officer, director, or coach of RYW shall be indemnified and held harmless to the full extent allowed by law. Section 2  Insurance  RYW may but is not required to obtain insurance providing indemnification of directors, officers, and coaches. Certified to be the Bylaws of the RYW adopted by the Board of Directors with membership approval on _______________  ,  2008       Adopted:  May, 2008 Revised: October, 2008

MYWA Far North Regionals
St. Ignace
March 22,2009
State Qualifiers

Izabella Zaragoza (1st), Desta MacDowell (1st), Bradley Hall (1st), Dakota MacDowell (3rd), Trenton MacDowell (1st), Matt Hough (1st), Tyler Spencer (1st), Trista MacDowell (2nd), Jace Jenerou (2nd), Michael Davis (2nd), and Jimmy Spencer (1st).